AI for recruitment and staffing agencies
Consultants are paid to place people, yet the morning goes on searching and the afternoon on admin. These are the jobs agencies ask to hand to AI first, and what we'd set up for each.
What should changeConsultants start the day with a shortlist and spend it on calls, not searches.
Where the hours go in a recruitment agency.
- 01
Sourcing eats the morning.
Consultants search the same boards for every live role before they can start calling.
What we set upA daily shortlist for each live role, scored against your own criteria and waiting in your ATS or a sheet.
- 02
Screening and interview scheduling are back and forth.
CVs read one by one, then a chain of emails to find a time that suits everyone.
What we set upCVs summarised against the brief for a consultant to judge, and interview slots offered from the calendar.
- 03
Candidates and clients wait for updates.
Everyone wants to know where things stand, and the answer lives in the consultant's head.
What we set upStatus updates drafted from the ATS at each stage, for the consultant to send.
- 04
The ATS doesn't talk to anything.
Jobs get copied to the website by hand, and duplicate candidates pile up.
What we set upJobs published from the ATS to your site, and duplicates flagged before they spread.
“without hours of manual searching”
What six weeks could look like.
An illustration, not a client story. Your plan comes out of your audit.
Example plan
A recruitment agency, 18 consultants
Where they startConsultants spend the morning searching boards for live roles, CVs are read one by one, and candidates chase for updates that live in someone's head.
What should changeMornings go on calls, not searches, and nobody has to ask where things stand.
Runs in their ATS, email and calendar. A consultant makes every decision about a candidate.
- Week 1
A daily shortlist for each live role, scored against the consultant's own criteria and waiting in the ATS.
- Week 2
CVs summarised against the job brief for a consultant to judge, with interview slots offered from the calendar.
- Week 3
Updates to candidates and clients drafted from the ATS at each stage, for the consultant to send.
- Weeks 4 to 6
Jobs published from the ATS to the website, and duplicate candidates flagged. In week five a consultant builds the follow-up for quiet candidates.
Work it out on your own numbers.
Pick a job, move the sliders to match your team, and change our assumption if you think it's lower.
Work it out for your business
Our assumption. Change it if you think it's lower.
Their pay plus employer costs such as National Insurance and pension.
Worth to you, every year
£0
Your numbers and an assumption you can see. Your audit note checks them against how your business actually works, and week six measures what really happened.
Add this to my audit requestA Build Week, start to finish.
Every week follows the same pattern, so you always know what happens next.
- Week before
We rehearse
We run every step ourselves on our own test accounts, so we already know where it snags. You get a short checklist for adding us as a user. You never share passwords.
- Monday
Session one
Whoever does the work builds it on their own screen, in your accounts, while we guide them. About 90 minutes on Teams, Meet or Zoom.
- Tue to Wed
Between sessions
We fix anything that came up and prepare the next piece, down to the exact text to paste.
- Thursday
Session two
Another 90 minutes. The next piece gets built, and we check the first one still runs.
- Friday
The note
One page on what changed and what now runs by itself. The invoice for the week comes with it.
What recruiters ask first.
Isn't automated screening risky?
AI summarises each CV against your brief, and a consultant makes every decision. That keeps a person accountable and avoids fully automated rejections.
Does it work with our ATS?
Many ATS tools, such as Vincere and Bullhorn, have an API. Some are harder to work with than others, and the audit note says what's possible with yours.
Start with a free audit.
Tell us what your team does by hand and where to look. Within three working days you'll get a one-page note: the first job we'd suggest, an estimate of the hours it would save each week, a six-week plan and the weekly price. If we need longer, we'll email to say so.
- 1
We read what you've told us, then look at your site, your ads and how enquiries reach you. If we need more, we email. A call is optional.
- 2
You get the note by email, written by the person who'd run your sessions. It's yours to keep.
- 3
If you go ahead, we agree a start date and rehearse the week before.